HP LaserJet MFP Analog Fax Accessory 300 Manuale di Installazione

Installing the MFP Send Fax driverThis section provides instructions about the following tasks:●Determining if the MFP supports the MFP Send Fax drive

Upgrading the MFP firmware and downloading the driverTo upgrade the MFP firmware and download the MFP Send Fax driver on the HP LaserJet 4345mfpand 90

4. If the CD that came with the MFP or fax accessory is not available, download the MFP Send Faxdriver.a. Click Back to return to the Select operating

NOTE: The firmware datecode is in the following format: YYYYMMDD XX.XXX.X. The first stringof numbers is the date, where YYYY represents the year, MM

f. Click Save.g. After the file has been downloaded, close the File Download dialog box, if necessary.5. Install the downloaded firmware file. See the

NOTE: If the billing-code feature is enabled on the MFP, a billing-code entry is required for walk-up fax jobs sent from the MFP.Enable the billing co

5. Under Local or Network Printer, select Local printer attached to this computer. Click Next.NOTE: Select Local printer attached to this computer to

7. In the Use the following port drop-down menu, select the name or IP address of the MFP. ClickNext and then go to step 13.ENWW Installing the MFP Se

8. If your computer is not connected to the MFP, select Create a new port under Select a PrinterPort.9. In the Type of port drop-down menu, select Sta

10. In the Add Standard TCP/IPPrinter Port Wizard dialog box, click Next.ENWW Installing the MFP Send Fax driver 13

11. Under Add Port, type the MFP printer name or IP address in the Printer Name or IP Addresstext box and then click Next.NOTE: The default port name

13. Under Install Printer Software, click Have Disk.14. In the Install From Disk dialog box, click Browse.15. Browse to and select the MFP Send Fax dr

17. Click OK.18. Under Install Printer Software, click Next.16 Chapter 1 Setting up ENWW

19. In the Printer name text box under Name Your Printer, type a name for the printer. The defaultprinter name is HP MFP Send Fax.20. Click Next.ENWW

21. Under Printer Sharing, click Next.NOTE: You can share the printer by selecting Share name on the Printer Sharing window. TheMFP Send Fax driver is

NOTE: Selecting Yes to print a test page sends a fax. No page is printed.a. In the Completing the Add Printer Wizard dialog box, click Finish to compl

b. In the HP MFP Send Fax dialog box, click the Fax Job tab.NOTE: The Setup information is not required to send a test page. To set the default sender

c. In the Fax Number text box under Fax To, type the fax number where the test page will besent, click To -> to enter the number in the Fax Recipie

e. The preview window opens if you selected Show Preview Before Sending Fax on theSetup tab. On the toolbar, click Send Fax.f. A message appears askin

5. Under Choose a local or network printer, click the Add a local printer button.NOTE: Select Choose a local or network printer to install the MFP Sen

HP LaserJet MFP Analog Fax Accessory 300Send Fax Driver Guide

7. In the Use an existing port drop-down menu, select the name or IP address of the MFP. ClickNext and then go to step 12.24 Chapter 1 Setting up EN

8. If your computer is not connected to the MFP, select Create a new port under Choose a printerport.9. In the Type of port drop-down menu, select Sta

10. Under Type a printer hostname or IP address, type the MFP printer name or IP address in theHostname or IP address text box and then click Next.NOT

11. Under Install the print driver, click Have Disk.12. In the Install From Disk dialog box, click Browse.13. Browse to and select the MFP Send Fax dr

15. Click OK.16. Under Install the printer driver, click Next.28 Chapter 1 Setting up ENWW

17. In the Printer name text box the default name HP MFP Send Fax is displayed. You can changethis name by typing a new name in the text box.18. Click

19. A screen with a test page option is displayed. To send a test fax to another machine, click Print atest pageNOTE: Although the button option is la

Uninstalling the HP MFP Send Fax driverTo uninstall the MFP Send Fax driver, use the following steps:To uninstall the MFP Send Fax driver in Windows X

32 Chapter 1 Setting up ENWW

2FaxingThis chapter provides information about sending faxes and using the MFP Send Fax phone book:●Sending a fax to a single recipient●Sending a fax

Copyright and License© 2008 Copyright Hewlett-PackardDevelopment Company, L.P.Reproduction, adaptation, or translationwithout prior written permission

Sending a fax to a single recipientTo send a fax to a single recipient, use the following steps:1. Open the document to be faxed in the software progr

6. Click Add to Phone Book to add the recipient information to the MFP Send Fax phone book. Thisstep is optional.NOTE: Click Clear Fields to remove al

10. If you selected Show Preview Before Sending Fax on the Setup tab, a preview of the fax jobappears. Review the fax for accuracy.NOTE: The preview f

Sending a fax to multiple recipientsTo send a fax to a multiple recipients, use the following steps:1. Open the document to be faxed in the software p

6. Click Add to Phone Book to add the recipient information to the MFP Send Fax phone book. Thisstep is optional.NOTE: Click Clear Fields to remove al

11. If you selected Show Preview Before Sending Fax on the Setup tab, a preview of the fax jobappears. Review the fax for accuracy.NOTE: The preview f

Sending a fax by using the phone bookTo send a fax by using the phone book, use the following steps:1. Open the document to be faxed in the software p

6. In the Add Recipients From Phone Book dialog box, select the name of each fax recipient andclick To -> to populate the Fax Recipients field.7. A

9. If the billing-code feature is enabled, type the billing code under Billing Information in the HP MFPSend Fax dialog box. The billing code can be c

11. If you selected Show Preview Before Sending Fax on the Setup tab, a preview of the fax jobappears. Review the fax for accuracy.NOTE: The preview f

Table of contents1 Setting upUnderstanding system requirements ...

Canceling a fax jobThree methods are available to cancel a fax job on the HP LaserJet 4345mfp and 9040/9050mfp andthe HP Color LaserJet 4730mfp and 95

Inserting special characters in the fax numberThe Fax Number text field accepts special characters in addition to the numbers 0 through 9.Table 2-1 S

Editing the phone bookThe phone book can be used to store the contact information that appears under Fax To in the HP MFPSend Fax dialog box. Names ca

2. In the Add Recipients from Phone Book dialog box click Edit Phone Book. This opens the EditPhone Book dialog box. In the Edit Phone Book dialog box

Adding groups to the phone bookNOTE: You can add a group to the phone book on the Fax Job tab by clicking the book icon, or onthe Setup tab by clickin

To remove names from the phone book, use the following steps:1. On the Fax Job tab under Fax To in the HP MFP Send Fax dialog box, click the book icon

2. In the Add Recipients from Phone Book dialog box, highlight a name in the list and click EditPhone Book.50 Chapter 2 Faxing ENWW

3. In the Edit Phone Book dialog box, select the name that you want to delete and then clickDelete. Verify the delete in the CONFIRM dialog box. Click

To edit names in the phone book, use the following steps:1. On the Fax Job tab under Fax To in the HP MFP Send Fax dialog box, click the book icon.52

2. In the Add Recipients From Phone Book dialog box, select the name that you want to edit andthen click Edit Phone Book. This opens the Edit Phone Bo

Setting the sender information ... 58Setting t

Exporting phone book entries to a comma-separatedvalues (CSV) formatted fileYou can export contact information from the phone book to a .CSV file.1. Y

Importing phone book entries from a CSV formatted fileYou can import contact information to the phone book from a properly formatted CSV file. Whenimp

Voice Calls and RetriesVoice calls are not included in the Fax Activity log and do not generate a T.30 report. The followingsections provide informati

3 ConfigurationThis chapter provides information about configuring the default settings for the MFP Send Fax driver byusing the Edit Defaults button o

Setting the sender informationThe default sender information is included on all faxes that you send by using the MFP Send Fax driver,including cover p

2. Under Sender Information in the Default Settings dialog box, type the default sender name,company name, fax number, and voice phone number.NOTE: Th

Setting the fax qualityThe fax quality setting defines the resolution that the MFP uses to send the fax. The following are theavailable quality settin

Setting the notification settingsThe notification settings determine when and how notification of the status of an outgoing fax is sent.To change the

NOTE: The e-mail function must be configured on the MFP in order to receive an e-mailnotification.4. Click OK.NOTE: To set all of the default informat

Setting the cover page informationStandardize the look of the fax cover page by using a default cover page. Fields are available for notes,a subject l

1 Setting upYou can use the HP LaserJet MFP Send Fax driver to send faxes from your computer to one or moreHP multifunction peripherals (MFP). After i

NOTE: To set all of the default information at the same time, select the sender information, faxquality, notification, and preview settings and then c

Setting the preview preferenceThe preview preference can be set to automatically preview every fax job before it is sent.To preview every fax job befo

Setting the fax driver printer preferencesTo set the basic MFP Send Fax driver printing options through Windows, use the following steps:1. Click Star

4. Click Services to check the status of the printer and supplies or to start the embedded Web server.The Services tab options only appear if the MFP

Setting the billing-code configurationHP MFP Send Fax supports the use of billing codes when sending faxes.To enable or disable the billing-code featu

4 TroubleshootingUse the information in this chapter to troubleshoot general fax issues:●Functional errors●Warning messages●Error messagesENWW 69

Functional errorsThe following sections describe issues that might occur when using the HP MFP Send Fax driver.The test page does not printView the MF

●HP LaserJet 9040mfp/9050mfp User Guide●HP Color LaserJet 9500mfp User GuideTo update the HP MFP Send Fax settings after enabling the e-mail feature o

PC FAX SEND or PC Fax Send does not appear on the MFP control panelPC FAX SEND or PC Fax Send does not appear on the MFP control panel after installin

The bitmap does not appear or print on the cover pageThe bitmap file will not appear or print on the cover page if the bitmap file is too large. The f

Understanding system requirementsOperating systemThe MFP Send Fax driver is supported on the following operating systems:●Windows® 2000●Windows® XP●Wi

4. In the Automatic Configuration: drop-down menu, select Update Now.5. Click OK.The billing code text box does not appearIf the billing-code feature

Enable billing codes and make the Billing code text box available on the Fax Job tab on the HP LaserJetM3035MFP, M3027MFP, M4345MFP, M5025MFP, M5035 M

4. In the Automatic Configuration: drop-down menu, select Update Now.5. Click OK.Changed settings do not take effect in a Point-and-Print installation

Warning messagesThe following warning messages might appear when you use the HP MFP Send Fax driver.PC fax feature may be disabled at the MFP warningT

Error messagesIf a fax problem occurs that prevents or interrupts sending or receiving a fax, an error message isgenerated that helps determine the ca

The e-mail address is not in a recognized format. Do you still want to use it?CauseSolutionThe e-mail address in the E-mail address text box on theSet

Duplicate group name specifiedCauseSolutionAn identical group name exists. Type in a new unique group name.Export errorCauseSolutionThe phone book cou

NetworkThe MFP Send Fax driver must be used on a network printer. It is not intended to be used on a localprinter, USB, and serial or parallel connect